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10 E-mail Organization Tips


Who doesn't have issues with organizing their inbox!? I receive close to 600 e-mail each day due to the variety of activities and contacts I have online. Some I am truly interested in their content - most I am not.

A big part of keeping your inbox and your e-mail organized is discipline. Yep, good ole' fashioned discipline! You need to make a consistent practice of checking your e-mail and accomplishing several tasks to keep ahead of the increased traffic of bits and bytes finding their way to your inbox.

What are we to do? Let's get organized!

1. Put your DELETE button to work! If you do not recognize the sender, look at the SUBJECT: field. Are there funny characters, alpha-numeric gibberish or it just doesn't make sense? Delete! Don't fall for tricky SUBJECT: fields that say any number of enticing comments only someone you know would say: "You left your umbrella...", "They said it's free!", "Hey how is it going?", "You blocked my IM", "Meeting is Rescheduled", or the one almost everyone wants to open "About Your Tax Refund".

None of these are from friends or folks you know or even companies you are doing business with. They are from spammers - the worst kind too - the ones who underestimate your intelligence by thinking these e-mail will be something you would take seriously. If you don't know the sender and the SUBJECT: field looks off, send them on their way to the trash!

2. Once you go through all your new e-mail and follow step #1 above, you are now ready to determine what to do with the e-mails that are left. Do you have several e-mail from the same party? Do you have e-mail from folks who e-mail you quite regularly? Do you have some e-mail that is personal business and others that are more serious and therefore, you probably need to keep a copy on hand?

This is where filters come in. Filters are your friends! Filters, or Rules as they are called in Outlook, are what allow you to organize your e-mail on the download. Yes, as you download your e-mail it can go into e-mail folders setup for specific topics or contacts!

You can have a "Mom" filter that sends all e-mail from dear old Mom right into your Mom folder. Set up filters to have e-mail from some of your hobby sites, go directly into their own folder. Your best friend can have his or her own folder. Another example is to have information from your financial institutions automatically end up in a folder specifically divided into further folders - Annuity, CDs, Stock, Bonds. The sky is the limit!

A side benefit of filters is that if you organize your e-mail to go into their own folders on download - your inbox has less e-mail that you requested or were expecting leaving only the questionable e-mail for you to review. Filters only need be setup once and they are in place until you delete them. Get your filters tightly setup and you can literally find only e-mail from spammers are left in your inbox.

One thing is clear about being online and e-mailing - it behooves you to become familiar and proficient with your tools. E-mail software being probably the most important. Check the HELP area or Web site of your e-mail software for further guidance on filters or rules. This is reading and skill building well worth the time when you realize how easily you can control your e-mail's organization moving forward.

3. Another use for your filters? As if filters are not already sounding like the best thing since sliced bread, you can use them to send certain e-mail right to the trash bypassing your inbox all together! You know, the e-mails for certain male enhancement products and adult sites - right to trash. Filters and rules can be used to not only send an e-mail to a certain folder by virtue of e-mail address, company or person's name, they can be configured to find certain adult or offensive terms when listed in the SUBJECT: or BODY of an e-mail message to you can send them right to trash on the download - gotta love it!

4. Back to your inbox... We now have filters in place that organize your e-mail on the download so all the e-mail you requested and or are expecting, is in their appropriate folders for you to read at your convenience. Now your inbox should only have the orphan e-mail with nowhere to go. After following the suggestions in #1 above, begin to review your e-mail.

If you run into an e-mail that is from a new mailing list you've subscribed to and plan on getting regular e-mail from, stop right there and make a folder and filter to accommodate these future e-mail. Set up a filter to look for something specific to that e-mail (usually e-mail address works best) and moving forward, on the download, those e-mails will go right into their own folder. Do this for any e-mail topic or contact you plan to receive e-mail from on a regular basis.

5. Read and delete. Read your e-mail as time permits and then delete any e-mail that doesn't have content worth keeping for future reference. Then, empty your trash daily. Loads of e-mail files use a ton of your system's resources. Not keeping copies of e-mail you really will never need in the future helps remove the clutter and drain on system resources.

6. When reading your e-mail you can prioritize when you want to address them. Many e-mail programs allow you to label e-mail by color when viewing a particular folder. For example you could have labels that at a glance tell you how you have prioritized your tasks. Say, red for urgent, blue for later, yellow for maybe. By opening that specific e-mail box you know, at a glance, which e-mail you have set to address right away and which you can get to as time permits.

7. Empty your trash daily but before emptying your trash, you want to be sure to take a quick look-see just in case any of your filters inadvertently picked up on some terms that were included in e-mail that you possibly didn't want to trash. This happens all the time! A quick once-over before deleting your trash will ensure legitimate e-mail you do want to see didn't get lost in the shuffle.

8. Create a folder called Follow-Up, Interesting or To Do. This is where you will file some of the e-mail from your inbox that peaked your interest that you would like to review in more detail but just don't have the time. Then, when time permits you can go to that folder and check into the e-mails worth keeping. Once you review them, though, either send them to another folder for keeps or send them to trash.

9. To avoid e-mail backup, be sure your inbox is cleared each day. Move e-mail to trash, a specific folder or your "To Do" folder, and then empty the trash. If e-mail is older than 90 days in your "To Do" folder - send them off to trash as most likely the information or offer is no longer current. By doing so each day, you keep your inbox clear and your e-mail much more organized.

10. What about all these folders? Have as many folders as you need to be organized and call them whatever will intuitively work for you with a glance. This system is different and unique to each and every user - make sure you use terms and a system that works for you.

The above 10 tips when practiced daily will make the world of difference in keeping your inbox organized and clutter free. Just a bit of discipline is all it takes to be on the road to less time spent dealing with e-mail which frees you up to do other important things... like responding to e-mail.

About the Author:
Judith Kallos is an authoritative and good-humored Technology Muse who has played @ http://www.TheIStudio.com for over a decade. Check out her popular E-mail Etiquette site @: http://www.NetManners.com


Todays News by officejax free advertising and ad exchange solutionsMORE RESOURCES updated Mon. July / 06 / 2020
‘Is there any home remedy for dry eyes?’ - The Hindu
‘Is there any home remedy for dry eyes?’  The Hindu

6 home remedies for mosquito bites to stop your itch and provide relief - Insider - INSIDER
6 home remedies for mosquito bites to stop your itch and provide relief - Insider  INSIDER

Migraines: Home remedies that work, according to real people - KSAT San Antonio
Migraines: Home remedies that work, according to real people  KSAT San Antonio

COVID-19: Try these simple home remedies to treat a sore throat - Times of India
COVID-19: Try these simple home remedies to treat a sore throat  Times of India

5 home remedies to treat cold and flu caused by the sudden change in weather - Times of India
5 home remedies to treat cold and flu caused by the sudden change in weather  Times of India

Here are some home remedies to get rid of tanning - NewsBytes
Here are some home remedies to get rid of tanning  NewsBytes

Home Remedies for Migraine Relief and Prevention | Shape - Shape Magazine
Home Remedies for Migraine Relief and Prevention | Shape  Shape Magazine

Home Remedies for Dandruff and Itchy Scalp - Shape Magazine
Home Remedies for Dandruff and Itchy Scalp  Shape Magazine

Home Remedies For Sore Throat: Try This Simple Ginger-Garlic Drink For Quick Relief - NDTV
Home Remedies For Sore Throat: Try This Simple Ginger-Garlic Drink For Quick Relief  NDTV

Pearly whites: Simple home remedies for a sparkling white smile - The South African
Pearly whites: Simple home remedies for a sparkling white smile  The South African

Ministry of Ayush shares home remedies to stay safe from flu, other monsoon infections - Times Now
Ministry of Ayush shares home remedies to stay safe from flu, other monsoon infections  Times Now

Home remedies to soothe an upset stomach - Times of India
Home remedies to soothe an upset stomach  Times of India

Here are some quick and easy home remedies for acne - NewsBytes
Here are some quick and easy home remedies for acne  NewsBytes

TC Elderberry: Wellness and Home Remedies - 9 & 10 News - 9&10 News
TC Elderberry: Wellness and Home Remedies - 9 & 10 News  9&10 News

Home Remedies: Ginger-Honey-Pepper-Lemon Water May Help Ease Cold And Cough - NDTV Food
Home Remedies: Ginger-Honey-Pepper-Lemon Water May Help Ease Cold And Cough  NDTV Food

COVID-19: Home Remedies For Oral Health Care During Lockdown - NDTV Food
COVID-19: Home Remedies For Oral Health Care During Lockdown  NDTV Food

- Fighting pandemic-related MALT losses, medical crisis - Chestnut Hill Local
- Fighting pandemic-related MALT losses, medical crisis  Chestnut Hill Local

Experiencing Too Much Hair Fall? Opt For These Home Remedies - India.com
Experiencing Too Much Hair Fall? Opt For These Home Remedies  India.com

Avoid home remedies, use insecticide correctly when going after spotted lanternflies, expert advises - Daily Local News
Avoid home remedies, use insecticide correctly when going after spotted lanternflies, expert advises  Daily Local News

Hair Care Tips: Try These Quick Home Remedies To Get Rid Of Dull, Dry And Lifeless Hair - NDTV Doctor
Hair Care Tips: Try These Quick Home Remedies To Get Rid Of Dull, Dry And Lifeless Hair  NDTV Doctor

Constipation Home Remedies: 16 Natural ways to soften your stool for normal bowel movement - PINKVILLA
Constipation Home Remedies: 16 Natural ways to soften your stool for normal bowel movement  PINKVILLA

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Skincare Tips: Don't Squeeze, Use These Simple Home Remedies to Get Rid of Blackheads  India.com

Malaika Arora Shares Her Homemade Immunity 'Nuskha' And It's Something To Try This Monsoon - NDTV Food
Malaika Arora Shares Her Homemade Immunity 'Nuskha' And It's Something To Try This Monsoon  NDTV Food

Hina Khan to Divyanka Tripathi: TV actresses REVEAL their DIY home remedy tricks for a glowing skin - PINKVILLA
Hina Khan to Divyanka Tripathi: TV actresses REVEAL their DIY home remedy tricks for a glowing skin  PINKVILLA

A Covid-19 survivor’s recipe for an immunity-boosting kadha that helped her - The Indian Express
A Covid-19 survivor’s recipe for an immunity-boosting kadha that helped her  The Indian Express

COVID-19, Protests and Elections Increase Misinformation - Governing
COVID-19, Protests and Elections Increase Misinformation  Governing

Beauty Tips: How to Get Rid of Pimples on The Scalp - India.com
Beauty Tips: How to Get Rid of Pimples on The Scalp  India.com

Coronavirus Cure: Can coconut oil protect against COVID-19? Here's what doctors have to say - Jagran English
Coronavirus Cure: Can coconut oil protect against COVID-19? Here's what doctors have to say  Jagran English

Aloe vera for hair care: Here are some natural home remedies for healthy hair - NEWS HEADS
Aloe vera for hair care: Here are some natural home remedies for healthy hair  NEWS HEADS

Coronavirus: Karnataka guidelines for home isolation for asymptomatic patients - The Indian Express
Coronavirus: Karnataka guidelines for home isolation for asymptomatic patients  The Indian Express

Irregular Periods: 5 Quick Home Remedies - IWMBuzz
Irregular Periods: 5 Quick Home Remedies  IWMBuzz

Oli continues to downplay Covid-19 and propagate home remedies, earning ridicule on social media - The Kathmandu Post
Oli continues to downplay Covid-19 and propagate home remedies, earning ridicule on social media  The Kathmandu Post

How to Control High Blood Pressure Through Home Remedies? - Krishi Jagran
How to Control High Blood Pressure Through Home Remedies?  Krishi Jagran

Hyderabad: Police personnel win over Covid, resume work and narrate how bosses' concern boost morale - Mumbai Mirror
Hyderabad: Police personnel win over Covid, resume work and narrate how bosses' concern boost morale  Mumbai Mirror

DIY beauty products can make skin glow - Atlanta Journal Constitution
DIY beauty products can make skin glow  Atlanta Journal Constitution

For people of color, choosing which masks to put on, and which ones to take off, brings a challenge - The Washington Post
For people of color, choosing which masks to put on, and which ones to take off, brings a challenge  The Washington Post

Homestyle Fourth of July celebrations raise new safety measures for South Floridians - WSVN 7News | Miami News, Weather, Sports | Fort Lauderdale
Homestyle Fourth of July celebrations raise new safety measures for South Floridians  WSVN 7News | Miami News, Weather, Sports | Fort Lauderdale

5 Ayurveda-approved homemade teas that can help you boost immunity - Times of India
5 Ayurveda-approved homemade teas that can help you boost immunity  Times of India

These home remedies will help you to get rid of oily skin - BOL News
These home remedies will help you to get rid of oily skin  BOL News

Keep Your Lungs Healthy With These Simple Methods - Doctor NDTV
Keep Your Lungs Healthy With These Simple Methods  Doctor NDTV

Coffee Queen: 3 DIY ways to use coffee powder in your skincare routine to get glowing skin - PINKVILLA
Coffee Queen: 3 DIY ways to use coffee powder in your skincare routine to get glowing skin  PINKVILLA

Meghan Markle's favourite anti-acne remedy is an essential oil you already have at home - VOGUE India
Meghan Markle's favourite anti-acne remedy is an essential oil you already have at home  VOGUE India

Secret beauty services continue at home - Daily Pioneer
Secret beauty services continue at home  Daily Pioneer

Beauty tips: Homemade foot scrubs | theindependentbd.com - theindependentbd.com
Beauty tips: Homemade foot scrubs | theindependentbd.com  theindependentbd.com

When COVID Hits Too Close To Home - Pajiba
When COVID Hits Too Close To Home  Pajiba

The lockdown has been an unusual time of frayed nerves and bonding for millennials - Economic Times
The lockdown has been an unusual time of frayed nerves and bonding for millennials  Economic Times

Ranveer Singh birthday special: The 'insider' who was mistaken as an 'outsider' - Free Press Journal
Ranveer Singh birthday special: The 'insider' who was mistaken as an 'outsider'  Free Press Journal

Not feeling well? Here are some practical home remedies - Houston Chronicle
Not feeling well? Here are some practical home remedies  Houston Chronicle

Does Sushant Singh Rajput's character die in 'Dil Bechara'? - Free Press Journal
Does Sushant Singh Rajput's character die in 'Dil Bechara'?  Free Press Journal

Eat these foods during pneumonia for speedy recovery - TheHealthSite
Eat these foods during pneumonia for speedy recovery  TheHealthSite

Try these natural pain relievers as quick home remedies - The Indian Express
Try these natural pain relievers as quick home remedies  The Indian Express

5 natural home remedies to get relief from flu - Times of India
5 natural home remedies to get relief from flu  Times of India

Coronavirus home remedies: separating fact from fiction - FOX13 Memphis
Coronavirus home remedies: separating fact from fiction  FOX13 Memphis

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Get rid of your migraine pain with the help of this simple ingredient  Times of India

Being young and dark — in an unfair world - The Indian Express
Being young and dark — in an unfair world  The Indian Express

Myth-busting: Which of these DIY home remedies for coronavirus are actually effective? - KPRC Click2Houston
Myth-busting: Which of these DIY home remedies for coronavirus are actually effective?  KPRC Click2Houston

9 clinically proven natural remedies for common ailments - MD Linx
9 clinically proven natural remedies for common ailments  MD Linx

3 Lifestyle Tweaks That Can Help Boost Your Immunity System - Femina
3 Lifestyle Tweaks That Can Help Boost Your Immunity System  Femina

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5 natural home remedies for insomnia that can help you get better sleep - Insider  INSIDER

How to Grow Your Hair Quickly with - Explica
How to Grow Your Hair Quickly with  Explica

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Coronavirus Fact Check: Do these 'home remedies' actually help?  NBC2 News

11 Home Remedies for Glowing Skin and Mistakes to Avoid - Greatist
11 Home Remedies for Glowing Skin and Mistakes to Avoid  Greatist

No, garlic won't prevent COVID-19. These 'home remedies' and 'cures' just don't work - NorthJersey.com
No, garlic won't prevent COVID-19. These 'home remedies' and 'cures' just don't work  NorthJersey.com

Dangerous Home Remedies for COVID-19 - Everyday Health
Dangerous Home Remedies for COVID-19  Everyday Health

Home Remedies for Allergies: Natural Ways to Ease Symptoms - Shape Magazine
Home Remedies for Allergies: Natural Ways to Ease Symptoms  Shape Magazine

Home remedies: Herbal supplements may not mix with heart medicines - Medical Xpress
Home remedies: Herbal supplements may not mix with heart medicines  Medical Xpress

Question of the day: Can home remedies such as garlic, red pepper, saline, hot baths or alcohol protect a person from catching COVID-19? - Victoria Advocate
Question of the day: Can home remedies such as garlic, red pepper, saline, hot baths or alcohol protect a person from catching COVID-19?  Victoria Advocate

Mayo Clinic Minute: Easing the Itch of a Mosquito Bite - RisMedia.com
Mayo Clinic Minute: Easing the Itch of a Mosquito Bite  RisMedia.com

Best Natural Remedies for Common Health Issues That Work - Prevention.com
Best Natural Remedies for Common Health Issues That Work  Prevention.com

Chloroquine, home remedies are not the answer to treat coronavirus, experts say - TribLIVE
Chloroquine, home remedies are not the answer to treat coronavirus, experts say  TribLIVE

Coronavirus Prevention: Make hand sanitizer at home using these three ingredients - Times of India
Coronavirus Prevention: Make hand sanitizer at home using these three ingredients  Times of India

Do home remedies work to fight the flu? - Siouxland News
Do home remedies work to fight the flu?  Siouxland News

5 effective home remedies for vaginal itching - Times of India
5 effective home remedies for vaginal itching  Times of India

Four home remedies to get rid of a toothache when you can't see a dentist - Insider - INSIDER
Four home remedies to get rid of a toothache when you can't see a dentist - Insider  INSIDER

Using home remedies to treat the common cold - kjrh.com
Using home remedies to treat the common cold  kjrh.com

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13 Home Remedies for Acne, According to Dermatologists  Men's Health

6 home remedies for mosquito bites and itches - Times of India
6 home remedies for mosquito bites and itches  Times of India

Home remedies can ease symptoms of cough, sore throat - Daily Herald
Home remedies can ease symptoms of cough, sore throat  Daily Herald

10 natural and home remedies for ulcers - Medical News Today
10 natural and home remedies for ulcers  Medical News Today

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Diverticulitis: 8 home remedies and natural treatments  Medical News Today

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Psoriasis: 12 home remedies and how to avoid triggers  Medical News Today

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Listeners Ask About Home Remedies, Carry-Out Food and Warm Weather When Dealing with Coronavirus  WKSU News

Home remedies doctors swear by - Mumbai Mirror
Home remedies doctors swear by  Mumbai Mirror

15 natural remedies for a sore throat: Marshmallow root and more - Medical News Today
15 natural remedies for a sore throat: Marshmallow root and more  Medical News Today

7 best home remedies to get rid of knee pain - Times of India
7 best home remedies to get rid of knee pain  Times of India

Ginger, turmeric won't cure coronavirus or other diseases - Guardian
Ginger, turmeric won't cure coronavirus or other diseases  Guardian

Home remedies — did mother know best? - tnonline.com
Home remedies — did mother know best?  tnonline.com

10 home remedies to treat dark circles - Times of India
10 home remedies to treat dark circles  Times of India

Home remedies: high blood pressure and cold remedies - Medical Xpress
Home remedies: high blood pressure and cold remedies  Medical Xpress

Stuck at home during lockdown? Home remedies to cure minor illnesses - Times of India
Stuck at home during lockdown? Home remedies to cure minor illnesses  Times of India

Home remedies for cold feet and palms - Times of India
Home remedies for cold feet and palms  Times of India

Do Any Bronchitis Home Remedies Actually Work? - Health Essentials from Cleveland Clinic
Do Any Bronchitis Home Remedies Actually Work?  Health Essentials from Cleveland Clinic

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Say Thanks To Honey Because Of These 5 Amazing Home Remedies  NDTV Swirlster

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Honey-pepper and water boiled with tulsi-haldi — Modi bats for Covid-19 ‘home remedies’  ThePrint

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Natural home remedies that can help you with kidney stones  Times of India

Science-backed home remedies you can rely upon - TheHealthSite
Science-backed home remedies you can rely upon  TheHealthSite

3 Home Remedies for an Ear Infection - Health Essentials from Cleveland Clinic
3 Home Remedies for an Ear Infection  Health Essentials from Cleveland Clinic

Chronic cough? Count on these simple home remedies for immediate relief - The Indian Express
Chronic cough? Count on these simple home remedies for immediate relief  The Indian Express

6 easy and effective home remedies for body pain - Firstpost
6 easy and effective home remedies for body pain  Firstpost

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5 home remedies to deal with the problem of low blood pressure  Times of India

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