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5 Tips to Manage and Organize E-Mail


How do you focus on your urgent e-mail and organize the rest for your review? Think about how you handle your paper mail. You probably sort your paper mail quickly before you read it to figure out what to look at first, what to read later, and what to throw away. Here are some similar ways to automatically process and prioritize your electronic mail for better and faster results:

(Although the following tips refer to Microsoft Outlook, many of these features are similar to those found in other mail systems. For specific how-to steps, and more e-mail and Outlook tips, visit The Software Pro website.)

1. Color Code to Identify Key Messages

Color code priority messages to quickly identify e-mail from your most important contacts such as management, staff, or team members. To apply colors in Microsoft Outlook, highlight a message from a contact, choose Tools > Organize, select the option Using Colors and pick how you want to color-code your incoming messages from the specific contact.

2. Streamline with Categories and Folders

Stop using your Inbox as a reference system filled with messages that don't require an immediate action. To further organize your messages, create categories and folders with useful labels such as Team Members, Projects, Personal, and others. The Categories feature in Microsoft Outlook, for instance, helps to organize and view active messages into groups within your Inbox. Create and use e-mail folders to store messages that you have already handled and wish to keep for history or folders for e-mail that contains informational reading and general reference.

Note that folders and categories sort in alphabetical order which is not likely to place your priority items at the top. Adding a letter or number at the beginning of a label, such as a-Team Members and b-Projects, will sort these towards the top of your Inbox.

3. Filter with Rules

Rules are instructions or filters that automatically categorize, organize, and prioritize messages based on conditions that you set. As new messages are received in Microsoft Outlook, right-click on the message and left click on the command Create a Rule to apply a category or move the message to a folder. If all you do is apply rules, you may be able to get through e-mail in half the time it took before.

4. Learn Easy Navigation

Stop wasting time by moving in and out of each message and start applying simple navigation tricks. In Microsoft Outlook, for instance, you can move in your Inbox with the up or down arrow key to select a message. Then press [Enter] to open the message. To move to the next message directly from the current e-mail, look for toolbar buttons with arrows or press [Ctrl] + > for the next message and [Ctrl] + < for the previous e-mail. Press [Esc] to close the active message.

5. Sort to Find Messages

To quickly sort your e-mail messages, click once on a column heading for the new order you want such as sender, subject or date. For instance, to sort messages by the sender, click once on the Sender heading. By clicking twice on a column heading, the sort order changes from ascending (A-Z) order to descending (Z-A) order. By the way, the abbreviations RE and FW in the Subject line are ignored when you sort messages alphabetically by subject.

Implementing these ideas for overcoming e-mail overload can help you become more productive and free you from your Inbox.

© 2004 by Dawn Bjork Buzbee

Dawn Bjork Buzbee is The Software Pro? and a certified Microsoft Office Expert and Microsoft Office Specialist Master Instructor. Dawn shares smart and easy ways to effectively use software and technology through her work as a speaker, trainer, and consultant. Visit http://www.SoftwarePro.com for great Microsoft Office software tips and tricks or to contact Dawn.


Todays News by officejax free advertising and ad exchange solutionsMORE RESOURCES updated Sun. September / 20 / 2020
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Can home remedies help my sciatica?  Harvard Health

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The 5 best home remedies for a sinus infection - Insider  INSIDER

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Natural remedies to boost your respiratory health this monsoon  Times of India

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Bananas, aloe vera and other home remedies to manage diabetes in natural ways  Times Now

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Malaika Arora's Home Remedies For COVID-19 - Kashmiri Kahwa, Ginger Powder And More  India.com

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The 3 best natural home remedies for kidney stones - Insider  INSIDER

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3 easy home remedies for kidney stones  Times of India

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Turning Food into Home Remedies Is My Love Language  Bon Appetit

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Home remedies for yeast infections that actually work — and which to avoid - Insider  INSIDER

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5 natural home remedies to get rid of cold sores fast - Insider  INSIDER

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5 home remedies to get rid of dandruff, including coconut oil and baking soda - Insider  INSIDER

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The best home remedies for asthma, like breathing exercises and natural herbs - Insider  INSIDER

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Indian government issues home remedies for COVID19 management  Times of India

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Home remedies for acne, according to a dermatologist - Insider  INSIDER

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The 5 best home remedies for poison ivy, according to dermatologists - Insider  INSIDER

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Yoga asanas and home remedies for healthy heart by Swami Ramdev  India TV News

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5 home remedies to control blood sugar level  Times of India

Prevent dehydration with these easy home remedies - The Indian Express
Prevent dehydration with these easy home remedies  The Indian Express

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Want soft hands? These home remedies can surely help  NewsBytes

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4 science-backed home remedies for allergies like nasal irrigation and certain essential oils - Insider  INSIDER

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5 natural remedies to relieve toothache  Times of India

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4 effective home remedies to get rid of chapped lips  Times of India

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Home Remedies for a Stye  WTOP

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Home remedies to get rid of gas pain faster  Times of India

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Home Remedies for Ear Infection | US News  U.S. News & World Report

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10 Trusted Home Remedies for Natural Anxiety Relief  MSN Money

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Irregular Periods: 5 Home Remedies To Regulate Your Menstrual Cycle  India.com

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Home Remedies For Acid Reflux: Are Probiotics Helpful? Here's How  NDTV Doctor

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Here’s how to get rid of dark circles with home remedies  Asianet News Newsable

Does baking soda have anti-inflammatory action? | Peoples Pharmacy | swoknews.com - The Lawton Constitution
Does baking soda have anti-inflammatory action? | Peoples Pharmacy | swoknews.com  The Lawton Constitution

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5 easy and quick home remedies to treat rashes, itchy patches and other skin allergies  Jagran English

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5 quick home remedies for sore throat and other common cold symptoms  Times Now

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Skincare Awareness Month: 5 Home Remedies For Flawless, Glowing Skin  India.com

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Best Home Remedies for Back Pain: Advice From a Physical Therapist  Everyday Health

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Use these 5 home remedies to hydrate the body  Times of India

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3 Home Remedies For Dry Skin You Should Know About  India.com

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What Are the Best Home Remedies That Alleviate Cold and Flu Symptoms?  mySanAntonio.com

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Prescription or home remedy? American patients turn to self-care to avoid doctor visits  Medical Economics

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Try this easy dietitian-approved home remedy to manage your blood sugar level  Times of India

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Effective home remedies to get relief from the stabbing pain of ice pick headaches  TheHealthSite

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Home remedies for constipation and piles by Swami Ramdev  India TV News

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Follow these home remedies to get rid of eye irritation  News Track English

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Kadha recipe: Bhagyashree credits this ‘home remedy’by mother-in-law that works magic on cold, cough...  Hindustan Times

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Yoga for joint pain, arthritis: Swami Ramdev on how to heal arthritis naturally  India TV News

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Haircare: This Home Remedy by Bhagyashree Will Make Your Hair Softer And Stronger  India.com

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At-home herbal remedies for the fall weather  WPIX 11 New York

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Kareena Kapoor to Katrina Kaif: Home remedies for glowing skin used by Bollywood divas  Times Now

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Ants invading homes in San Diego looking for food, water  CBS News 8

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What is GERD and its home remedies by dietitian Nmami Agarwal  Times of India

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Home Remedy: 3 DIY ways to use honey in your skincare routine for soft and supple skin  PINKVILLA

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5 health benefits of Mulethi - Use the Ayurvedic home remedy for dry cough, digestive troubles  Times Now

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Dr Jaishree Sharad on Hairfall, Acne, Oily Skin, Home Remedies & more  PINKVILLA

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Expert Speaks on Skincare Tips to Get Rid of Skin Pigmentation or Dark Patches  India.com

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World Bank : Hotline for COVID-19 patients in Pakistan  Marketscreener.com

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Skincare Tips: 7 Ways To Take Care Of The Delicate Skin Around Your Eyes  NDTV Doctor

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Why do we get hiccups and how to stop them instantly?  TheHealthSite

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This Jeera Cooler Is Just What You Look For Digestion After A Heavy Meal  NDTV Food

Trick or treat - THE WEEK
Trick or treat  THE WEEK

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Letters to the Editor Saturday, Sep. 19  The Daily Gazette

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8 science-backed home remedies to soothe coughing naturally, according to doctors - Insider  INSIDER

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9 clinically proven natural remedies for common ailments  MD Linx

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6 natural home remedies to get rid of nausea - Insider  INSIDER

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6 home remedies to relieve headaches naturally - Insider  INSIDER

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5 of the best home remedies for acid reflux - Insider  INSIDER

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'I’m beyond terrified': For home care workers, COVID-19 is a health crisis and economic one  USA TODAY

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Not feeling well? Here are some practical home remedies  Houston Chronicle

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6 home remedies for mosquito bites to stop your itch and provide relief - Insider  INSIDER

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Coronavirus home remedies: separating fact from fiction  FOX13 Memphis

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No, garlic won't prevent COVID-19. These 'home remedies' and 'cures' just don't work  NorthJersey.com

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5 natural home remedies for insomnia that can help you get better sleep - Insider  INSIDER

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11 Home Remedies for Glowing Skin and Mistakes to Avoid  Greatist

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Myth-busting: Which of these DIY home remedies for coronavirus are actually effective?  KPRC Click2Houston

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Have a Cough or Flu (But Not Coronavirus)? Try These Home Remedies  OZY

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COVID-19: Try these simple home remedies to treat a sore throat  Times of India

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5 simple home remedies to fight cold and flu  Times of India

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Migraines: Home remedies that work, according to real people  KSAT San Antonio

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Many home remedies were good medicine — if you could survive the cure  The Mountaineer

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Dangerous Home Remedies for COVID-19  Everyday Health

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5 home remedies to treat cold and flu caused by the sudden change in weather  Times of India

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Best home remedies for sunburn, according to dermatologists  TODAY

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Try these natural pain relievers as quick home remedies  The Indian Express

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Listeners Ask About Home Remedies, Carry-Out Food and Warm Weather When Dealing with Coronavirus  WKSU News

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Chloroquine, home remedies are not the answer to treat coronavirus, experts say  TribLIVE

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Coronavirus: Indians seek ancient home remedies to boost immunity  South China Morning Post

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Too much turmeric, methi, vitamin D — Doctors fight new emergencies driven by Covid fear  ThePrint

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Coronavirus Prevention: Make hand sanitizer at home using these three ingredients  Times of India

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The 4 best home remedies to cure your hangover naturally - Insider  INSIDER

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Respiratory therapist says home remedies helped him overcome COVID-19  News 12 Brooklyn

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From garlic to apple cider vinegar, five effective home remedies for ear pain  Times of India

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Jamaican Coronavirus Survivor Says 'Caribbean Home Remedies' Helped Him Beat COVID-19  Black Enterprise

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5 natural home remedies to get relief from flu  Times of India

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5 Home Remedies for Toothaches | US News  U.S. News & World Report

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Herbal Remedies and COVID-19: What to Know  Healthline

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Home Remedies for Toothaches  WTOP

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13 Home Remedies for Acne, According to Dermatologists  Men's Health

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Science-backed home remedies you can rely upon  TheHealthSite

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Do home remedies work to fight the flu?  Siouxland News

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Best Natural Remedies for Common Health Issues That Work  Prevention.com

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5 effective home remedies for vaginal itching  Times of India

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4 simple home remedies to get relief from acidity attack  Times of India

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