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7 Strategies for Handling Last Minute Meetings


Have you ever found yourself having to scramble to organize a meeting at the last minute? Wouldn't it be nice that if and when this daunting situation arose, you were well prepared with all necessary information ready at your fingertips? That's why I've developed the following seven survival strategies to help you plan for the inevitable, because you know as well as I, it's going to happen 'someaday.'

Survival Strategy #1. Question the meeting need.

Before you jump into automatic pilot to start your last minute meeting organization, challenge the request. Since deciding to hold a meeting demands serious consideration because of the costs involved, both direct and indirect, double-check the rationale for holding the meeting. Develop a few pertinent questions to ask and find out if a meeting alternative, such as a teleconference would achieve the same results.

Survival Strategy #2. Know the basics.

If the meeting really needs to happen, make sure that you plan for the basics:

When it comes to budget, remind your boss that good quality, last minute buying and cheap don't usually correlate. The reality is that last minute pricing may well come at a premium.

Survival Strategy #3. Develop checklists.

Checklists should be every meeting planners guardian angel. They're there to help out in time of trouble and avoid unnecessary panic. With the hundreds of pieces that make up the meeting puzzle, the only way to put them together and keep tabs on all the details is with a checklist. Become a checklist fanatic and consider having a checklist for each checklist. Cover all your bases. The more thorough you are, the greater the probability of success, even at the last minute.

Survival Strategy #4. Create a contact list.

When you need something in a hurry who do you call? These are the people who need to make up your contact list. Consider your facility needs, catering, audio-visual, etc. Compile a list with phone including cell phones, fax and email information. Keep this list updated annually as contacts and their information can change. Also include useful website resources as you find them, but remember to check them out beforehand.

Survival Strategy #5. Build relationships.

Don't wait until you need a favor from someone, rather continually find ways to build a "dream team" or support network. Build a contact base of other meeting professionals, suppliers, vendors and angels you can call on at the last minute to help you out. Take time to discuss their strategies and resources for dealing with last minute meetings, and add this information to your "survival kit." Don't forget to include your fellow co-workers who might be willing and able to help out at a moment's notice.

Survival Strategy #6. Develop contingencies.

Because your plans are last minute, the greater the chance of something not working out the way you'd like it to. So what's your backup? If you don't have one, all your original plans could be destroyed in an instant, and you'll be scrambling even more than before to put a second strategy into operation. Have a Plan B ready "in the wings" just in case you need it. Once again, the more thorough you are, the greater the probability of pulling off this miracle.

Survival Strategy #7. Learn to laugh.

Keeping a sense of humor will definitely help prevent you getting mad, angry and frustrated with those disorganized managers who leave things to the last minute and expect you to perform miracles. Learn to laugh at them and yourself to keep a saner perspective on life. If nothing else, remember that laughing is a great survival technique, which is good for your health and will help reduce stress and blood pressure levels.

About The Author

Written by Susan A. Friedmann,CSP, The Tradeshow Coach, Lake Placid, NY, author: "Meeting & Event Planning for Dummies," working with companies to improve their meeting and event success through coaching, consulting and training. Go to http://www.thetradeshowcoach.com to sign up for a free copy of ExhibitSmart Tips of the Week.


Todays News by officejax free advertising and ad exchange solutionsMORE RESOURCES updated Fri. June / 05 / 2020
13 Home Remedies for Acne, According to Dermatologists - Men's Health
13 Home Remedies for Acne, According to Dermatologists  Men's Health

Home Remedies for Allergies: Natural Ways to Ease Symptoms - Shape Magazine
Home Remedies for Allergies: Natural Ways to Ease Symptoms  Shape Magazine

There’s No Home Remedy for Coronavirus Lies - The New York Times
There’s No Home Remedy for Coronavirus Lies  The New York Times

Science-backed home remedies you can rely upon - TheHealthSite
Science-backed home remedies you can rely upon  TheHealthSite

Many home remedies were good medicine — if you could survive the cure - The Mountaineer
Many home remedies were good medicine — if you could survive the cure  The Mountaineer

Indigenous plants for wellness - The Hindu
Indigenous plants for wellness  The Hindu

Faith in herbal remedies fuels growth of Latino botanicas. Coronavirus accelerates it. - Tampa Bay Times
Faith in herbal remedies fuels growth of Latino botanicas. Coronavirus accelerates it.  Tampa Bay Times

Question of the day: Can home remedies such as garlic, red pepper, saline, hot baths or alcohol protect a person from catching COVID-19? - Victoria Advocate
Question of the day: Can home remedies such as garlic, red pepper, saline, hot baths or alcohol protect a person from catching COVID-19?  Victoria Advocate

Top 5 home remedies for your swollen feet - TheHealthSite
Top 5 home remedies for your swollen feet  TheHealthSite

11 Home Remedies for Glowing Skin and Mistakes to Avoid - Greatist
11 Home Remedies for Glowing Skin and Mistakes to Avoid  Greatist

9 clinically proven natural remedies for common ailments - MD Linx
9 clinically proven natural remedies for common ailments  MD Linx

Home Remedies For Constipation: Know How To Use Dried Figs (Anjeer) For Better Digestion - NDTV
Home Remedies For Constipation: Know How To Use Dried Figs (Anjeer) For Better Digestion  NDTV

10 home remedies to treat dark circles - Times of India
10 home remedies to treat dark circles  Times of India

These home remedies give relief for cramped muscles - News Track English
These home remedies give relief for cramped muscles  News Track English

4 super-effective home remedies to treat a heat stroke - Times of India
4 super-effective home remedies to treat a heat stroke  Times of India

Common heartburn drug may have helped 10 patients at home with Covid-19 - CNN
Common heartburn drug may have helped 10 patients at home with Covid-19  CNN

A Peek At This Beauty Expert's Favourite Home Remedies For Her Skin - NDTV Swirlster
A Peek At This Beauty Expert's Favourite Home Remedies For Her Skin  NDTV Swirlster

Flu Home Remedies: 7 Tried And Tested Tips For Quicker Recovery - NDTV Doctor
Flu Home Remedies: 7 Tried And Tested Tips For Quicker Recovery  NDTV Doctor

A renowned doctor in Gurugram is recommending spices as cure for Covid-19 – take it with a pinch of salt - Business Insider India
A renowned doctor in Gurugram is recommending spices as cure for Covid-19 – take it with a pinch of salt  Business Insider India

Ginger And Garlic For Beauty: Effective Home Remedies For Gorgeous Skin And Hair - NDTV Swirlster
Ginger And Garlic For Beauty: Effective Home Remedies For Gorgeous Skin And Hair  NDTV Swirlster

How to remove stubborn ear wax at home with natural remedies - Insider - INSIDER
How to remove stubborn ear wax at home with natural remedies - Insider  INSIDER

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Marilyn Hagerty: June offers perfect days for fish, fields, flags  Grand Forks Herald

How To Get Rid of Wasps — Home Remedies for Wasp Removal - Country Living
How To Get Rid of Wasps — Home Remedies for Wasp Removal  Country Living

Home Remedies For Headache: These Essential Oils Might Help - NDTV Doctor
Home Remedies For Headache: These Essential Oils Might Help  NDTV Doctor

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9 Tips For Long Hair And Home Remedies To Strengthen The Roots  NDTV Swirlster

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Home Remedies For Dry Hands: How To Get Soft, Smooth Hands At Home  NDTV Swirlster

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Say Goodbye to Cracked Heels  NDTV

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Chautauqua Lecture Series will be Father Richard Rohr, OFM | News, Sports, Jobs  Evening Observer

5 home remedies for all your summer skin problems - TheHealthSite
5 home remedies for all your summer skin problems  TheHealthSite

Ways to deal with incontinence; alternatives to traditional migraine remedies - Hometown Focus
Ways to deal with incontinence; alternatives to traditional migraine remedies  Hometown Focus

Paronychia Treatment at Home - Santa Clarita Valley Signal
Paronychia Treatment at Home  Santa Clarita Valley Signal

Home Remedies For Skin Care You Need To Try Now - Femina
Home Remedies For Skin Care You Need To Try Now  Femina

13 Beauty Home Remedies To Try From Around The World - iDiva.com
13 Beauty Home Remedies To Try From Around The World  iDiva.com

For a sore throat, these home remedies can help - Daily Monitor
For a sore throat, these home remedies can help  Daily Monitor

Yoga for Stress and Insomnia: Swami Ramdev shares effective yoga asanas and tips - India TV News
Yoga for Stress and Insomnia: Swami Ramdev shares effective yoga asanas and tips  India TV News

Home Remedies For Skin - kiss951.com
Home Remedies For Skin  kiss951.com

Does Apple Cider Vinegar Help Relieve Shingles Pain? - Healthline
Does Apple Cider Vinegar Help Relieve Shingles Pain?  Healthline

How to Clean Smelly Shoes - Home Remedies and Odor Eliminators for Stinky Shoes - GoodHousekeeping.com
How to Clean Smelly Shoes - Home Remedies and Odor Eliminators for Stinky Shoes  GoodHousekeeping.com

Improve Your Digestion At Home With These Kitchen Ingredients - NDTV Doctor
Improve Your Digestion At Home With These Kitchen Ingredients  NDTV Doctor

Simple Home Remedies To Care For Your Hands Right Now - Femina
Simple Home Remedies To Care For Your Hands Right Now  Femina

5 ways to get rid of dry skin - Insider - INSIDER
5 ways to get rid of dry skin - Insider  INSIDER

Adopt this home remedy to increase disease-resistant capacity - News Track English
Adopt this home remedy to increase disease-resistant capacity  News Track English

Hair Care: Prepare This Aloe Vera Mask To Fight Multiple Hair Problems Effectively - NDTV Doctor
Hair Care: Prepare This Aloe Vera Mask To Fight Multiple Hair Problems Effectively  NDTV Doctor

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Adopt this home remedy to remove unwanted hair from children's body  News Track English

This natural DIY spray will give you thick hair - The Indian Express
This natural DIY spray will give you thick hair  The Indian Express

Hydroxychloroquine fails trial as preventative measure against COVID-19 - PMLiVE
Hydroxychloroquine fails trial as preventative measure against COVID-19  PMLiVE

Skincare: 5 natural home remedies to combat oily skin - PINKVILLA
Skincare: 5 natural home remedies to combat oily skin  PINKVILLA

Mouth Ulcer Remedy At Home - Femina
Mouth Ulcer Remedy At Home  Femina

5 easy DIY face masks to uplift your skin’s collagen and make it look younger - Times of India
5 easy DIY face masks to uplift your skin’s collagen and make it look younger  Times of India

Protesting George Floyd's death safely - USA TODAY
Protesting George Floyd's death safely  USA TODAY

Health hoaxes: How we can push back on conspiracies and unverified advice during a crisis - News24
Health hoaxes: How we can push back on conspiracies and unverified advice during a crisis  News24

In Haiti, disbelief and rumors lead to virus deaths - Arabnews
In Haiti, disbelief and rumors lead to virus deaths  Arabnews

Haircare Tips: Solution to Your Frizzy Hair Lies in Your Kitchen - India.com
Haircare Tips: Solution to Your Frizzy Hair Lies in Your Kitchen  India.com

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From Haldi Doodh To Amla Juice, 5 Desi Drinks For Immunity You Should Try  NDTV Food

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Dealing With Post-Pregnancy Hair Loss? Follow These Diet Tips By Nutritionist  Doctor NDTV

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Can’t exercise? 7 diet tips to make your heart stronger during the lockdown  Times of India

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Foods to Soothe Sour Stomachs  WebMD

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World Environment Day 2020: Take Note Of These Toxins That Can Be Released From Everyday Products Around You  NDTV Doctor

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Coronavirus treatment update: India starts using Remdesivir in emergency cases of COVID-19. Here is what you need to know  Times of India

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Modi govt wants colleges, universities to help study AYUSH practices for Covid-19  ThePrint

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5 mistakes you should never make while treating a burn  Times of India

Coronavirus home remedies: separating fact from fiction - FOX13 Memphis
Coronavirus home remedies: separating fact from fiction  FOX13 Memphis

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Not feeling well? Here are some practical home remedies  Houston Chronicle

Skincare: A beginner's guide to DIY face masks and how the natural ingredients benefit the skin - PINKVILLA
Skincare: A beginner's guide to DIY face masks and how the natural ingredients benefit the skin  PINKVILLA

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This home remedy will erase stains and smell from plastic utensils  News Track English

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Dangerous Home Remedies for COVID-19  Everyday Health

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Myth-busting: Which of these DIY home remedies for coronavirus are actually effective?  KPRC Click2Houston

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No, garlic won't prevent COVID-19. These 'home remedies' and 'cures' just don't work  NorthJersey.com

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Try these natural pain relievers as quick home remedies  The Indian Express

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Cebu province logs 30 new cases on June 4  INQUIRER.net

Coronavirus Fact Check: Do these 'home remedies' actually help? - NBC2 News
Coronavirus Fact Check: Do these 'home remedies' actually help?  NBC2 News

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Diverticulitis: 8 home remedies and natural treatments  Medical News Today

5 natural home remedies to get relief from flu - Times of India
5 natural home remedies to get relief from flu  Times of India

Chloroquine, home remedies are not the answer to treat coronavirus, experts say - Tribune-Review
Chloroquine, home remedies are not the answer to treat coronavirus, experts say  Tribune-Review

Australia moves to ban anti-racism protest citing virus - Arabnews
Australia moves to ban anti-racism protest citing virus  Arabnews

Psoriasis: 12 home remedies and how to avoid triggers - Medical News Today
Psoriasis: 12 home remedies and how to avoid triggers  Medical News Today

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Stuck In The Lockdown With No SCRUB At Home? Here's A 'Ghar Ka Nuskha' That Work Wonders | ...  Ydraft

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Do Any Bronchitis Home Remedies Actually Work?  Health Essentials from Cleveland Clinic

Do home remedies work to fight the flu? - Siouxland News
Do home remedies work to fight the flu?  Siouxland News

5 effective home remedies for vaginal itching - Times of India
5 effective home remedies for vaginal itching  Times of India

Home remedies can ease symptoms of cough, sore throat - Daily Herald
Home remedies can ease symptoms of cough, sore throat  Daily Herald

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7 best home remedies to get rid of knee pain  Times of India

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Coronavirus Prevention: Make hand sanitizer at home using these three ingredients  Times of India

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Jamaican Coronavirus Survivor Says 'Caribbean Home Remedies' Helped Him Beat COVID-19  Black Enterprise

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Do Home Remedies Actually Work for Yeast Infections?  Health Essentials from Cleveland Clinic

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6 home remedies for mosquito bites and itches  Times of India

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10 natural and home remedies for ulcers  Medical News Today

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Four home remedies to get rid of a toothache when you can't see a dentist - Insider  INSIDER

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Best Natural Remedies for Common Health Issues That Work  Prevention.com

Home remedies doctors swear by - Bangalore Mirror
Home remedies doctors swear by  Bangalore Mirror

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Natural home remedies that can help you with kidney stones  Times of India

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5 home remedies to deal with the problem of low blood pressure  Times of India

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Using home remedies to treat the common cold  kjrh.com

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Stuck at home during lockdown? Home remedies to cure minor illnesses  Times of India

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5 easy natural remedies for relaxing your muscles  Times of India

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Home remedies for cold feet and palms  Times of India

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Honey-pepper and water boiled with tulsi-haldi — Modi bats for Covid-19 ‘home remedies’  ThePrint

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Sore Throat Remedies That Actually Work  Health Essentials from Cleveland Clinic

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Suffering From Cold? Try These Effective Home Remedies For Some Relief  NDTV News

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6 easy and effective home remedies for body pain  Firstpost

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